Enter a worth that specifies a location definition, such as Rentable or Useable, to utilize when running the Gross Lease Occupancy Refresh (R15141).
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Base Area Type
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Select the base area type for a record. The system will use the accumulation of GLOA and GLA modifications to the base location type.

GLOA Adj 1 through GLOA Adj 5 (gross leaseable occupied location adjustment 1-5)

Enter user-defined codes from UDC table 15/AR that specify modifications to the base area type for gross leaseable occupied location (GLOA).

GLA Adj 1 through GLA Adj 5 (gross leasable location change 1-5)

Enter user-defined codes from UDC table 15/AR that specifies adjustments to the base location type for gross leaseable area (GLA).

Program ID

The system displays one of the following worths:

P15142: Specifies that the system added the record to the F15142 table from the P15142 program.

CONVERSION: Specifies that the system added the record to the F15142 table throughout a conversion.

Updating Gross Lease Occupancy Information

This area provides an introduction of the Gross Lease Occupancy Refresh program (R15141) and talks about how to:

- Run the Gross Lease Occupancy Refresh program.

- Set processing choices for Gross Lease Occupancy Refresh (R15141).

Understanding the Gross Lease Occupancy Refresh Program (R15141)

Run the Gross Lease Occupancy Refresh program (R15141) to compute gross lease inhabited location (GLOA) and gross leasable area (GLA) for all systems in a building or residential or commercial property for a specific duration. You can offer the details from the R15141 report to brokers who are seeking residential or commercial properties to lease and to proprietors who can provide the details to prospective tenants.

When you run the R15141 program, the system:

- Uses the dates entered in the processing options to determine the time period, based upon the lease dates, for which the computations apply.

- Retrieves the GLOA worth from the Lease Master Detail table (F15017).

- Retrieves the GLA value from the Area Master table (F1514).

- Retrieves GLOA and GLA change worths from the Area Master table (F1514).

Processing options enable you to specify how the system carries out the calculations, in addition to whether the calculations need to be performed for all lease statuses and lease types. You can likewise run the program for specific structure (organization unit) category codes to determine tenancy for a group of buildings (for instance, the tenancy on A-rated residential or commercial properties).

You can run and store multiple variations of the R15141 program. For example, you can run the program utilizing location values from the very first of the month and then run the program again utilizing location values from completion of the month. You can likewise run the R15141 program to acquire GLA and GLOA results for a specified area meaning to ensure a more accurate denominator calculation for share element denominator and occupant exclusion guideline calculations.

When you run the R15141 program, the system updates the Gross Lease Occupied Areas table (F15141). GLOA and GLA modification area types specified in Area Definitions table (F15142) will be used to adjust the worths for GLOA and GLA that are occupied in the F15141 table.

Note. You must run the Gross Lease Occupancy Refresh program (R15141) for expense participation when using the Share Factor Denominator Revisions program (P150122) and the Tenant Exclusion Revisions program (P150120) because these programs obtain worths from the Gross Lease Occupied Areas table (F15141).

Running the Gross Lease Occupancy Refresh Program

Select Tenant & Lease Information (G1511), Gross Lease Occupancy Refresh.

Setting Processing Options for Gross Lease Occupancy Refresh (R15141)

Processing choices enable you to define the default processing for programs and reports.

Options

1. Start Date For Generation and 2. End Date For Generation

Specify the start date or the ending date that the system uses to determine gross leasable areas (GLA) and gross lease inhabited areas (GLOA), based upon the lease date.

3. Gross Lease Area Calculation Method

Specify a calculation approach from UDC table 15/OM that identifies the occupied area for a system. Values are:

1: Select location values since the first day of the month.

2: Select location values since the last day of the month.

3: Select location values as of the 15th day of the month.

4: Select a typical location for the month. (Average = Total occupied area/ Days in the month.)

4. Refresh Action

Specify which actions occur when you run the Gross Lease Occupancy Refresh (R15141). Values are:

Blank: Delete and refresh (default). The system will erase records from the Gross Lease Occupancy Areas table (F15141) based upon the value in the Deletion Method processing choice. The system will then re-calculate tenancy.

1: Delete just. The procedure will end after the system erases records from F15141.

Note. If you get in 1 in the Deletion Method processing choice, you should still enter an estimation approach and area meaning to identify the records the systems chooses for removal.

5. Deletion Method

Specify how records are for deletion from the Gross Lease Occupied Area table (F15141). Values are:

1: Delete records based on information choice, date range, computation approach, and location definition values in the processing choices.

2: Delete all records in the F15141 table.

6. Area Definition

Specify the area meaning to utilize to compute the occupied location for a system.

The base location type is used to calculate unadjusted area values for GLOA and GLA. If you enter adjustment location types for GLOA and GLA, the system will use those location totals up to the unadjusted location worths for GLOA and GLA.

7. Include Committed as Occupied

Specify whether a system is inhabited or uninhabited for the time duration from the commitment date to the lease begin date. Values are:

Blank: The unit is uninhabited.

1: The system is occupied.

Lease Status

Specify which leases to select for processing based upon the lease status